Workflow Alternative to
Microsoft SharePoint

Looking for an alternate option to Microsoft SharePoint Workflow? We have workflow options that do not require a heavy server system. Our options integrate into your existing Microsoft Office client installations. Our tools allow you to Build, Initiate, and Respond To workflow routes within your document and spreadsheet tools.

We believe your document routing experience will be better and more efficient with ORP as compared to the experience using Microsoft SharePoint. Try our FREE download trial edition products. Visit our download request form.

What to Expect from ORP

• No need for IT personnel to setup or manage web space, document libraries, or anything at all on in a server environment
• Easy to install on any Windows Client
• Easy to use, very flexible, and feature rich
• Fast way to Initiate Routes
• Microsoft SharePoint has Routing Template options. So does ORP. The difference: an ORP template is easy for anyone to build, so the template will be exactly what you want!
• Supported on Office 2000 - 2013
• Support overhead is much lower with ORP compared to Microsoft SharePoint
• Cheaper cost than Microsoft SharePoint / MOSS solutions
• Email Notifications for Initiator (know where your document is in route)
• Deadlines and Reminders for Recipients
• Approve / Reject Documents

With over 32,000 installations in over 20 countries, Office Routing Plus™ (ORP) is a document approval product with deep Office integration for routing MS Word 2007, 2010, 2013, 2016, 2019, Office 365 documents and Excel spreadsheets. ORP is an international leader in sequential workflow solutions. ORP has multiple capabilities and workflow options.

Request a quote for specific pricing and product options.

Benefits of workflow

• Standardize document and task handling
• Standardize document life cycle management
• Proper tracking and auditing of business processes and document handling
• Increased content quality
• Elimination of risks associated with errors and omissions
• Notifications and alerts to ensure proper scheduling and task balancing
• Streamlining of common business processes for consistent operations

Workflow highlights and options

• Send documents to a virtually unlimited number of recipients.
• Receive approval notifications as your document flows from one recipient to the next.
• Self-tracking documents indicating where in the flow they are
• Time stamped tracking steps, which are marked by username
• Ability to retain the final version of the document using a "return when done" option. This sends the finalized document (with any changes) back to the routing initiator.
• Office Routing Plus allows the routing initiator to optionally receive the updated document after each user routes it, rather than just at the end of the routing life cycle.

What is workflow?

A workflow consists of a sequence of connected steps. It is a depiction of a sequence of operations, declared as work of a person, a group of persons, an organization of staff, or one or more simple or complex mechanisms. Workflow may be seen as any abstraction of real work. For control purposes, workflow may be a view on real work under a chosen aspect, thus serving as a virtual representation of actual work. The flow being described may refer to a document or product that is being transferred from one step to another.1

What is document routing?

The act of taking a document through a sequence of connected steps in a flow. Our product offering with ORP allows you to define your flow.

What is sequential document routing?

The act of taking a document through a sequential or ordered sequence of connected steps in a flow. Our product offering with ORP allows you to define a series of single connection points in a flow so your document can move from one individual to the next in a simple, ordered fashion.

What is document approval?

A document approval process takes a document from which any user initiates then flows this information through a standard or non-standard sequence of approvers. During each step of the process, the initiator can receive status update and/or actual copies of any revisions or comments the document may contain. At the end of the flow the initiator can review and archive a copy of the final approved version. User comments from each user in the sequence will be retained with the document that is finalized. This process is productive for those who want a simple way to get standard form documents approved. This process is also a productive means for reviewing, editing, or approving any document content. See Workflow Uses and Industry View examples below.

Concept example

Below is an example of our core view of sequential workflow within a routing process.

Initiator > Approver 1 > Approver 2 > Approver N

• Add comments at each workflow node
• Track document and spreadsheet changes
• Receive a tracking receipt for each step in the flow
• Option for Initiator to receive "Final Version"

Probitas Workflow Advice

If you choose not to purchase ORP, deciding instead that Microsoft SharePoint is the best option for you, we also have Microsoft SharePoint workflow services. Let an experienced Microsoft SharePoint developer and workflow expert assist you with the installation, setup, backup processes, and custom development of your flows and web parts.

We can help you support your efforts building:

• Microsoft SharePoint Server 2010
• Microsoft SharePoint Foundation 2010
• Microsoft SharePoint Server 2007
• Microsoft Office SharePoint Server 2007 / Microsoft Windows SharePoint Services 3.0
• Microsoft SharePoint Server 2003 / Microsoft Windows SharePoint Services 2.0
• Microsoft SharePoint Portal Server 2001
• Microsoft Windows SharePoint Services
• Microsoft SharePoint Foundation
• Microsoft SharePoint Standard
• Microsoft SharePoint Enterprise
• Microsoft MOSS 2007 Enterprise
• Microsoft SharePoint Enterprise 2010

Take the ORP challenge: Run Office Routing Plus side by side with Microsoft SharePoint workflow and survey the results. Make the right decision for your environment. We will be available to assist you in any way we can.